Project Manager Essay

The briny communication method they use is the think. This is because it is handy and convenient to use, and it is also fast. They use telephone for various reasons such as to arrange an appointment, to confirm assembles, to book activities etc. The alternative method instead of using the telephone could be e-mail and letter, this way they shag keep the letter for hard feign and evidence to confirm that they did arrange the appointment if in that respect ar any complications. The Fax machine is instead useful because it is fast and the letter can be kept for hard copy so there will be no need to lineament up any training.A meeting saves quite a lot of time and they get feedback from people immediately. Some information may be occult so a certain method may need to be used such as face to face or letter, this way no confidential information is being leaked. There are different types of communication used because they need to know which type of communication to use for eac h dissolve for example if its confidential they can either use telephone or letter so that no confidential information is being released out. And also if letter or email is being used, this can be kept for future reference and hard evidence for any purpose.Although there are whatsoever disadvantages of using the alternative methods, this is due to the confidentiality of information handling. Some information needs to remain or private in a company so a certain method has to be used. How information is collected, elegant and stored All administrative rung play a key role in Collecting information whether it arrives in the mail, electronically, by telephone or is passed on by word of mouth. Processing information inputting it, merge it with other information, sorting it, reorganising it, reproducing it or updating current records.Storing information in filing systems and on computer. The main aspect of a storage system is so you can find things quickly and the items stored are k ept in good condition. Information is processed when it is changed or converted in some way. It may be improved or may be prepared for a particular use such as notes from meetings, messages from telephones, sales figures that need to be input into a spreadsheet etc. These roles are important to the product line because it depends how well(p) information has been organised and stored so that it can easily be accessed when it is needed.Every day, Businesses receive a capacious amount of paperwork that is generated by organisations such as forms, fax messages, telephone messages, letters, memos reports and many more. So the administrative staff is responsible for the storage, processing and collecting these information in order to keep the constant flow of the Business going. Post arrives at the reception and then is sorted and stored separately by name in a little locker by the reception benefactor, each locker is provided with a key so the garbage disposal assistant or the anim al trainer has to collect their post from their locker.After all the post is bought back to the section to be opened and read, they also have to do certain things such as processing and storing the type of information. For example When they receive an invoice for the art and crafts equipment, the amount is processed onto spreadsheet on the computer by the disposal assistant. This is because they need to record how much money is spent using the companys money. Then the assistant writes a number on top of the invoice to help keep all the invoices in order which is then kept in a box appoint then stacked on the ledge.When the draw off is made out, the same number as the invoice is also written on the top of the check out so they know they match. Records of the young people who join the community are kept on a CD Rom. Their details are also kept in a lever arch file and are updated if any changes have been made. The lever arch file is then stacked on the shelf along with some other files. When an application form is received, it is read by the manager and details of that person are noted down and then the form is filed in a vertical filing cabinet.If the manager approves one or two forms, he then photocopies them and then the original copy is filed and the other is direct to the director. All other information such as catalogues and booklets from the suppliers of office organisations are stored in a proud cardboard box file and is kept on the shelf. Decision making Decisions are made every(prenominal) day within businesses. The Board of Directors makes the major decisions at GAZ and the Project Manager makes the simple decisions such as what equipment to buy.